• Project Assistant, PRISM

    Job Location CA-ON-Kitchener
    Posted Date 1 month ago(3/16/2018 2:21 PM)
    Job ID
    Job Type
    Temporary full time
    Corporate Service
    Career Level
    Years of Experience
  • Job Description

    Temporary Full Time Project Assistant
    Until approximately September 2019


    Monday to Friday - Days (After hours and weekend work may be required, as well as travel between the KW & Freeport Campuses and off-site locations)


    The PRISM team is responsible for enabling the successful adoption of the hospital’s new health information system by facilitating the robust engagement of physicians and corporate and clinical staff in the design and build of the system and training and support for end-users. The successful incumbent will work most closely with the PRISM team’s Executive Secretary, Project Coordinator and Stakeholder Engagement Specialist.


    Reporting to the Executive Director, PRISM Initiative, the PRISM Project Assistant will be a key resource for the PRISM team. The successful incumbent will be responsible for confidentially:
    • Assisting with the coordination and facilitation of all meeting and event elements related to PRISM, including but not limited to, room bookings, schedule coordination, agendas/minutes for committee meetings
    • Compiling data, preparing reporting tools and documents
    • Documentation management including the maintenance of data files, stakeholder engagement tracking and the maintenance and continuous improvement of a filing system
    • Functioning as a support to communication and engagement activities including, but not limited to, updating the PRISM intranet, updating PowerPoint presentations, creating and distributing posters to programs, services and departments at the hospital


    The successful incumbent will also contribute to ensuring there is a safe environment for patients, staff and visitors.



    • Post-secondary diploma or degree in business or office administration setting required

    • 3 – 5 years’ experience in a similar role required, preferably in a healthcare setting
    • Experience with project management methodologies
    • Excellent knowledge and proficiency with the Microsoft Suite (including Word, Excel, PowerPoint, Project, and Access)
    • Willing and able to learn new software including Sharepoint, the intranet platform (Lotus Link) and Adobe Creative Suite
    • Demonstrated ability to work independently, with ambiguity, prioritize work in a busy setting, set objectives and manage time
    • Excellent written and verbal communication skills with the ability to foster good working relationships with hospital staff and stakeholders
    • Demonstrated flexibility, reliability and ability to maintain confidentiality
    • Excellent organizational, attention to detail and time management skills with the ability to prioritize
    • Good attendance record



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